POLICE RECORDS BUREAU
The
Records Bureau is overseen by Sgt. Dean Ackermann and staffed by
three part-time, civilian administrative aides. Under police
supervision, the aides are charged with maintaining all police
and criminal records. They generate monthly and yearly reports
that account for major police activity. In addition they process
discovery and expungement requests, issues various parking
permits, process all firearms applications, as well as a host of
other responsibilities.
The Records
Bureau is located in the lobby of police headquarters.
Hours: 8:30AM to 4:30PM Monday
through Friday and until 7:30PM on Tuesday.
The
Records Bureau is closed on weekends and holidays.
No administrative services
are available outside of these hours.
The Records Bureau
Staff contact information:
Address:
Glen Rock Police Records Bureau
1 Harding Plaza,
Glen Rock
,
NJ
07452
Phone
(201) 670-3942
Fax
(201) 251-3887
E-mail:
records@glenrockpolice.com
For more information about
the services available from the Records Bureau please click on
the links below:
LETTERS OF GOOD CONDUCT
(INDIVIDUAL CRIMINAL BACKGROUND CHECK)
POLICE
REPORTS
General Public:
Police
reports are generally available SEVEN
(7)
TO
TEN
(10)
business days after the report is
taken. Requests to
receive police reports must be made in writing to the Glen Rock
Police Records Bureau at police headquarters.
The
Records Bureau is open Monday through Friday from 8:30AM until
4:30PM and on Tuesday evenings until 7:30PM.
The Records Bureau
is closed on weekends and holidays.
Reports
must be picked-up in person or obtained via U.S. Mail. Not all police reports are public record and we
reserve the right to withhold those reports which are not.
MV Accident Reports (except for fatal or serious accidents) will ordinarily be provided
at the time of your request.
Other reports, which involve sensitive or restricted
information, may not be available for up to seven (7) days
following your request. If
your request is denied, you will be notified in writing.
The fee for in-person requests is $.05 per page, however all fees under
$1.00 (19 pages or less) will be waived.
To receive a report by mail, send
a self addressed, stamped envelope and
written request [see
link below] with a copy of your drivers license or other photo ID to:
Glen Rock Police Records Bureau 1
Harding Plaza, Glen Rock, NJ
07452. For
further information call 201-670-3942.
COPIES OF REPORTS WILL NOT BE SENT BY FAX OR E-MAIL.
CLICK
HERE FOR POLICE REPORT REQUEST FORM
- THIS
FORM IS NOT INTENDED FOR DEFENDANTS OR DISCOVERY REQEUSTS -
Attorneys
and Defendants:
All requests for discovery
in traffic and non-indictable matters pending in the Glen
Rock Municipal Court shall be submitted through the Municipal
Prosecutor.
All requests for discovery
in both adult criminal matters and juvenile delinquency
matters pending in Superior Court shall be submitted to the Bergen
County Prosecutor’s Office.
All reports will be
compiled and you will be contacted for the cost associated with
such a request.
All requests for discovery
in civil matters will be accepted by the police Records
Bureau when submitted on attorney letterhead providing notice of
representation of an involved party along with a detailed
description of the documents sought.
All reports will be compiled and you will be contacted
for the cost associated with such a request.
If the matter in question involves an
ongoing criminal or juvenile delinquency matter, which has not
be adjudicated in a court of law, all requests for police
reports must be submitted to the Bergen County Prosecutor’s
Office.
NOTE: NO DISCOVERY WILL BE PROVIDED ON DAY OF
COURT APPEARANCE.
ALARM REGISTRATION
Anyone operating an alarm system that is
monitored by a Central Station is required to obtain an alarm
registration. A separate alarm registration is required for each
alarm site having a distinct address, business or suite number.
For an office complex, that means that the building owner must
register his or her fire alarm system, and if a tenant has their
own burglar alarm, they must register that separately.
Alarms not required to be registered are those not
connected to a Central Station Monitoring Company,
those installed on an auto, on one’s person or an alarm system which
will not emit a signal either audible or visible from the
outside of the building or residence but is designed solely to
alert the occupants of a building or residence.
- How do I register my alarm?
All
residents, as well as commercial businesses who have an alarm
system that meet the above conditions are required to register
their system every year by January 30th.
After the first year of registration, renewal notices
will go out every year to remind residents and businesses to
re-register their systems. New
alarm systems are required to have a valid alarm registration
within 10 days of the installation or activation.
You can also access an online site to download alarm
registration forms by clicking on link:
<
ALARM
REGISTRATION FORM >
-
What is the cost of an annual alarm permit?
The
cost of an alarm registration or its renewal is $25.00 for each
calendar year. Should
your information change during the course of the year, just fill
out a new form. There
is no fee to update information.
No
refund of a registration fee will be made.
For
more information about alarm registrations as well as false
alarm fees and fines please click on Alarm
Registration.
PARKING PERMITS
Resident
Commuter Parking & Recycling Center (Landfill) Permits
Resident Commuter Parking & Landfill Permits are now available by
US
mail. Applicants may
still obtain a permit at Police HQ, but
only during limited hours.
Please follow all instruction printed on the form.
2012
COMMUTER PARKING PERMITS AND LANDFILL PERMITS ARE NOW AVAIABLE
BY MAIL.
<CLICK
HERE FOR MORE INFORMATION>
PLEASE
NOTE: 2011 PERMITS ARE NOT VALID AFTER JANURY 15TH
2012
<
TO DOWNLOAD RESIDENT COMMUTER PARKING APPLICATION CLICK HERE
>
<TO
DOWNLOAD LANDFILL PERMIT APPLICATION CLICK HERE>
For
more information about Resident Commuter Parking, Landfill
Permits and non-resident commuter please click on the Licenses
and Permits icon.
Handicapped
Parking Permits
Temporary
handicapped parking permits are available through the Police
Records Bureau 8:30AM to 4:30PM Monday through Friday and until 7:30PM on
Tuesdays.
The permits are valid for six months and may be renewed for an
additional six months. All applications must be accompanied by
the appropriate documentation (e.g. letter from your doctor).
Temporary handicapped permits are intended for non-permanent,
temporary injuries and disabilities. In order to process the
request you must present the completed application (along with a
check for $4.00 made out to the New Jersey Division of Motor
Vehicles) to the Records Bureau personnel. The permit will be
issued within a few days. There is no cost to renew the permit
for an additional six months.
Unfortunately
the application is a multipart form provided by the State of
New Jersey
which cannot be included on our website.
Permanent
handicapped parking permits and plates are issued by the New
Jersey Division of Motor Vehicles. While the Records Bureau may
have a few of these applications in stock, it is best to obtain
them directly from a Division of Motor Vehicles office. These
placards or plates do not expire.
Employee
Parking – Central Business District (CBD)
Designated
parking spaces are provided to employees of businesses in the
CBD whose employers do not have onsite parking.
Rock Road employees should consult their employer for
further information. The
application form provided below must be submitted with the
required fee by
Rock Road
employers.
<TO
DOWNLOAD CBD EMPLOYEE PERMIT APPLICATION CLICK HERE>
FIREARMS PERMITS
State of
New Jersey
- Firearms Requirements
To
obtain a Firearms Identification Card:
$5.00 application fee (must be at least 18 years of age)
1. Application Form must be completed in full, listing two references, not
relatives. Include name, address (including zip code), and
telephone number.
2. The Mental Health Form must be completed (upper portion only). This form
will be witnessed at Glen Rock Police headquarters upon its
return. Do not have another person sign as a witness
before you return the form to police headquarters.
3. In
addition to submitting these forms you must be fingerprinted by MorphoTrak,
the authorized fingerprint vendor for the State of
New Jersey
. Their nearest
office is located at:
299 Forest Avenue
, 1st Floor - Suite B in
Paramus
,
NJ
. You will be required to obtain a Glen Rock Police case number
and a fingerprint application form at Glen Rock Police Records
Desk. Fee and
payment information will also be provided at that time.
4. Please bear in mind that the processing of all necessary paperwork can
take up to three months. The New Jersey Firearms Identification
Card will not be issued until all forms have been returned and
processed.
To
Obtain a Permit to Purchase a Handgun:
$2.00
application fee (must be at least 21 years of age to purchase a
handgun)
- Same as above.
- Same as above.
- If a substantial time period has
elapsed since your last handgun purchase, it may be
necessary to re-submit your fingerprints. You will be
notified if this is the case. Should your fingerprints be
needed, please follow the procedure as outlined in #3 and #4
above.
To
Obtain a Duplicate Firearms Identification Card: (for
lost or stolen cards, or changes of address) Free of charge
Fingerprinting
will not be necessary if you have applied in the past through
our agency (i.e. previous Glen Rock address or if your file has
been forwarded to us from the police department where you
formerly lived). However, if we do not have any file,
fingerprinting again will be necessary, and #3 and #4 above will
apply.
If
you have any questions regarding firearm regulations, please
contact the Detective
Bureau.
Links
to the following forms have been provided for your convenience;
however, all applications must be submitted to the Records
Bureau in person. All
applicants’ must provide a New Jersey Drivers License or other
photo identification when filing applications.
<
Applicant Instructions: NJ State Firearms Requirements >
<
Application for Firearms ID Card/Handgun Purchase Permit >
< Consent for
Men
tal Health Records Search >
< Voluntary
Form of Firearms Registration >
< Transfer of
Shotgun or Rifle (including black power or BB Rifle) >
